One process that can transform how you manage your schedule is planning out your ideal week.

Imagine creating a weekly schedule that reflects your priorities and allows you to balance your commitments intentionally.

This is the power of the Ideal Week template, a tool I’ve used personally and with clients to design consistent and fulfilling weeks.

Download the template here.

Step 1: Define Your Priorities

Before blocking out your calendar, clarify what truly needs to be done each week—both professionally and personally.

Keep it simple by just naming categories of recurring tasks.

Good examples are client work, content creation, business and personal development, administrative duties, and family time.

For instance, client work includes coaching sessions and follow-ups, while content creation encompasses tasks like blog post creation, podcasting, or social media posting.

Business development might include marketing and process improvements. Personal development can involve reading or taking courses.

Finally, remember to allocate time for administrative tasks and personal activities like meals and exercise. Keeping these categories general helps with flexibility while maintaining structure.

Step 2: Turn Your To-Do List Into a Doable Plan

Now, let’s bring your priorities to life by scheduling tasks into your Ideal Week template.

Assign specific time slots for each category.

The template I recommend breaks down days into 15-minute intervals, but you can customize it to suit your preferences.

A neat trick is to use the template’s color-coded categories. Copy these into your schedule to visualize your ideal week.

Optional: Organize with Themed Days

Grouping similar tasks together minimizes context switching and makes for smoother workflows.

Consider setting aside certain days for tasks like content creation, coaching calls, or administrative duties.

Customize it according to your energy levels and workload.

If every week differs, tailor multiple Ideal Weeks as needed.

Step 3: Transfer to Your Real Calendar

Finally, transfer your Ideal Week to your digital calendar with recurring events. This ensures your ideal schedule is set up in advance.

When planning specific tasks, update each block with detailed assignments, like writing a podcast script or client follow-ups. This approach saves time and mental energy, providing a clear weekly blueprint.

Embrace the recurring blocks as the backbone of your routine. Upon dealing with new tasks, let them flow from your to-do list directly to your calendar’s designated blocks.

In conclusion, transforming your schedule begins with proactive planning.

Create your Ideal Week with a thoughtful strategy to align your days with your long-term life goals.

If you want further help organizing your week, consider scheduling a free mini session below.

Remember: How your weeks go is how your life will be.